How to use Create Consignment - Instructions | Cochrane’s Skip to main content

How to use Create Consignment - Instructions

The Cochrane's Transport Create Consignment System is made to create consignments (connotes) on-line and print consignment notes and labels for freight.

  • Select Customer Login from the top menu, then select Create Consignment.
  • Login using your Cochrane's Transport customer account number and password.
  • Navigate through the fields by pressing TAB or click in the relevant field.

To create a consignment, select the Consignments tab and then select Create Consignment.

CREATE CONSIGNMENT

  • Charge To section
    • Charge To: Please select either Sender, Receiver or Third Party from the drop-down list.
    • Name: enter account name being charged.
    • Account No: enter the account number being charged.
    • Address: enter the relevant address.
    • Town: enter the relevant town name.
    • PostCode: enter the relevant postcode.
  • Service section
    • Service: select service type from drop-down list.
    • Order Number: enter order number to a maximum of 40 characters, if applicable.
    • The Charge To details are preset to the Senders details and don’t need to be entered in.
    • Dangerous Goods: select Yes or No.
      • If any portion of the freight is Dangerous Goods (DG) you must select Yes.
      • If Yes is selected, please ensure you have the correct DG paperwork and attach it to the Consignment Note that accompanies the freight.
    • Special Instructions: enter any special instructions to a maximum of 250 characters.
      • Special instructions can assist delivery, particularly where the receiver has unusual access times, or vehicle access is restricted, or if you wish to provide Authority To Leave (ATL) in a particular location place at the delivery address. For example: enter “Authority To Leave – leave at front door.”
  • Sender section
    • Sender details are retained by the system and should already be prepopulated.  However if there are no Sender details, please enter them.
    • Name: enter sender account name.
    • Account No: enter sender account number.
    • Street Address: enter street address, including town/suburb and Postcode.
    • Contact: enter sender contact name, if applicable.
    • Phone: enter sender contact phone number, if applicable.
    • Comments: enter any comments to a maximum of 100 characters.
  • Receiver section
    • Receiver details are retained by the system once entered.  To use previous receiver details, type 2-5 characters in the Name field and then click the Find Receiver button and select the receiver for the list presented.
    • Name: enter receiver name.
    • Account No: enter receiver account number.
    • Street Address: enter receiver street address, including town/suburb and postcode.
    • Contact: enter receiver contact name, if applicable.
    • Phone: enter receiver contact phone number, if applicable.
      • It is always useful to enter a receiver contact number in case there are issues with delivery.
    • Comments: enter any comments to a maximum of 100 characters.
  • Goods Specification
    • Please enter the overall weight and cubic of all items for each item.
    • Reference:  enter your reference description of freight type.  For example: car parts, electronics, cartons etc., if required.
    • Description: select type of freight from the drop-down menu.
    • Items: enter the quantity of items.
    • Weight (kg): enter the weight in kilograms.
    • Cubic (L x W x H cm):  enter freight dimensions in centimetres.
    • Where there are multiple freights item of the same Description and Cubic dimensions, they can be entered in the same row, along with the total number of those freight items, their weight and cubic.  Here the total cubic = (L x Qty Items) x W x H), where L, W, H are dimensions of a single item.
      • For example: where there are three cartons, each weighing 17kgs, with dimensions of L: 0.30 x W: 0.40 x H: 0.20 you would enter:
        • Reference: ‘Electronic parts’
        • Description: Carton
        • Items: 3
        • Weight (kg): 51
        • Cubic (L x W x H cm): 90 x 40 x 20
    • In those rare occurrences where you have more than 10 different freight types for the consignment, enter 9 freight types on separate rows and total the remaining freight types on the last row.
    • Once all freight types and items have been entered, tick the Print Labels Now box.  
    • Ensure that printer is set up for labels printed in landscape.
    • Click the Save button: you will see a pop-up printer dialogue box, where you select the printer and label.  
    • There is a label printed for each item with its own barcode.  The label must be securely attached to each item on the top or side face.
    • Please ensure that the labels have printed clearly and the barcode is complete. Reprint if necessary.  Ensure the label is clearly visible and not hidden by stretch wrap or tape.
  • When Goods are picked up or dropped at Cochrane’s Transport Depot
    • The freight must be accompanied by printed copies of any consignment note related to it.  This could be one or many consignment notes depending on the number of receivers.
    • Where there are multiple consignment notes to print they can be accessed through the Manifest/Delivery Repot menu option, filtering by date and printing.
  • How do I delete a Consignment Note?
    • Select Consignment Removal Request from the Consignments menu option.  Enter your email address, the Consignment number to be deleted and click the Submit button. This sends your request to our accounts team who will process your request.
  • DESPATCH HISTORY - Use the calendar buttons to select a date range for your query and click on the Search button.
  • MANIFEST DELIVERY REPORT
    • Dispatch Date: use the calendar button to select the date required.
    • You can select the manifest to appear in either consignment number or receiver name order then click on Show Manifest button.
    • Consignments can be modified from the resulting data screen, but only if the freight has not been collected.  Remember to reprint and reapply any labels that have changed. You can also print connotes.
  • MAINTAIN CUSTOMERS
    • When you select this menu option it provides a list of all of the customers that you have sent freight to.  You can then modify addresses or make a customer inactive.
    • To modify a customer record, click Select alongside the customer you want to change. This populates the Edit Customers fields on the right-hand side of screen ready for editing.
  • USER SETTINGS - select User Settings via tick-box for:
    • Provide Default Carrier
    • Default Sender To Last Sender
    • Default Have Dangerous Goods
    • Default Set Print Label
    • Default Express
    • Sender Can’t Be Changed
    • Default No Dangerous Goods
    • Copy Order No to Reference
    • Carrier Can’t Be Changed
    • Default Receiver to Last Receiver
    • Keep Date For Next Entry
    • Option to change password
  • LOG OFF
     

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